About the role
This is a foundational role for someone who is organised, dependable, proactive and comfortable working in a technology-driven environment. The Administration Officer will help keep CYREX's people, documentation, office operations, records and administrative processes organised and running smoothly.
Key responsibilities
Administrative Operations
- Manage day-to-day administrative activities.
- Maintain organised company records, documents and files.
- Prepare letters, reports, meeting notes and other administrative documents.
- Manage incoming and outgoing correspondence.
- Coordinate meetings, appointments and internal schedules.
- Support procurement of office supplies and services.
- Maintain administrative registers and records.
People & Staff Administration
- Support employee onboarding and offboarding.
- Maintain employee records and documentation.
- Track attendance, leave and other staff administrative matters.
- Support internal staff communication.
- Assist with recruitment coordination and interview scheduling.
- Help organise staff meetings, training and company activities.
Finance & Business Administration
- Support preparation and organisation of invoices, receipts and payment records.
- Maintain administrative expense records.
- Coordinate documentation required for payments, suppliers and service providers.
- Assist management with basic administrative reporting.
- Support compliance with company procedures and statutory administrative requirements.
Client & Project Support
- Assist teams with client documentation and administrative requirements.
- Help coordinate meetings and communication with clients when required.
- Maintain organised project and contract documentation.
- Support preparation of proposals, contracts and other business documents.
- Ensure important client and project records are properly maintained.
Office & Operations
- Coordinate office supplies, equipment and general office requirements.
- Liaise with vendors and service providers.
- Help maintain a professional and organised working environment.
- Support travel, logistics and other operational arrangements when required.
Systems & Process Improvement
- Use digital tools to improve administrative workflows.
- Maintain accurate information in CYREX's internal systems.
- Help identify repetitive administrative processes that can be automated.
- Support implementation of better documentation and operational procedures.
- Work with the CYREX team to continuously improve how the company operates.
What we're looking for
- Highly organised and detail-oriented.
- Reliable and able to follow through on tasks.
- A strong written and verbal communicator.
- Comfortable handling confidential information.
- Proactive and able to work with limited supervision.
- Good at managing multiple tasks and priorities.
- Professional when dealing with clients, suppliers and colleagues.
- Comfortable using computers and modern digital tools.
- Willing to learn and adapt in a growing company.
- Interested in technology and business operations.
Qualifications / experience
Required
- Diploma or Bachelor's degree in Business Administration, Administration, Management, Human Resources, Office Administration or a related field.
- Good computer literacy.
- Good knowledge of Microsoft Office or Google Workspace.
- Strong organisational and documentation skills.
- Good English communication skills.
Preferred
- Previous experience in an administrative or operations role.
- Experience working in a technology, professional services or growing business environment.
- Familiarity with accounting, CRM, project management or business management systems.
- Experience using digital productivity or collaboration tools.
What you'll work on
- CYREX's people, documentation, office operations, records and administrative processes.
- Digital tools, internal systems, documentation and operational procedures that improve how CYREX operates.
What success looks like
- CYREX's administrative records are accurate and organised.
- Staff documentation is properly maintained.
- Meetings, schedules and administrative activities are coordinated effectively.
- Important documents and information can be retrieved easily.
- Suppliers and service providers are handled professionally.
- Administrative tasks are completed on time.
- Internal processes become more organised and efficient as CYREX grows.
Why CYREX
CYREX is building a technology company where people, technology and business growth come together. As an Administration Officer, you'll have the opportunity to help build the operational foundation of a growing Tanzanian technology company—not simply maintain an existing administrative system. You will work alongside teams involved in digital transformation, business systems, AI, technology solutions and managed services.